Create Company File in Quickbooks Desktop

Step 1: Open QuickBooks Desktop

Launch QuickBooks Desktop on your computer.

If you don’t have a company file open, the No Company Open window will appear.

Step 2: Create a New Company File
Click on “Create a new company” in the No Company Open window.

Select “Express Start” (quick setup) or “Detailed Start” (custom setup).

Step 3: Enter Your Company Information
Company Name – Enter your business name.

Industry – Choose an industry type (or leave blank for a custom setup).

Business Type – Select a type (Sole Proprietorship, Corporation, etc.).

EIN (Employer Identification Number) – Enter if applicable.

Fiscal Year Start Month – Choose your fiscal year.

Step 4: Set Up Your Chart of Accounts
QuickBooks will suggest accounts based on your industry.

You can modify them later.

Step 5: Save Your Company File
Choose a location to save your company file (default is in the QuickBooks folder).

Click “Save” and “Finish” to complete the setup.

Step 6: Customize Settings (Optional)
Preferences – Set up tax, reports, and invoice settings.

Users & Permissions – If multiple users will access the file, set roles.

Products & Services – Add items you sell.

Once your company file is created, you can start adding transactions, customers, vendors, and employees.